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What's Included in Google Workspace Backup & Recovery by Zoom Backup

Zoom backup offers the most comprehensive & secure Google workspace backup solution. The backup includes Google email, chat, meet videos, calendar, sheets, docs, slides, forms, and drive with a user interface to view, search, summarized video glance, and filter content.

Backing up Google Workspace (formerly G Suite) is essential for protecting business data. While Google offers some built-in redundancy and recovery features, a dedicated Google Workspace backup solution offers distinct advantages, especially for businesses needing compliance, security, and fast recovery.

Features included with Zoom Backup:
- Data Encryption (Option to encrypt data (in transit and at rest) using customer keys)
- Incremental Data Sync (The data sync can be configured to be backed up daily, monthly, or near real time)
- Data Retention (up to 7 years for data available through the UI and unlimited time frame for downloadable data)
- Audit Trail (Option to keep versions of the data records - for example if a form data was updated 10 times - you can view the 10 iterations) - This feature also keeps track of who updated the data when.
- Control checks (Our Ai tools check for data consistency on both source and backup target after each data sync)
- Role based access to the backed up data sets
- Ai tools to search across backed up datasets
- Recovery options (selected records, assets, or recovery by timeframe)

Advantages of Google Workspace Backup & Recovery

1. Protection Against Data Loss
Human error: Easily recover files accidentally deleted by users.

Malicious activity: Restore data lost due to insider threats or external attacks (e.g., ransomware, phishing).

App overwrites: Prevent data loss from third-party app integrations that may unintentionally overwrite or delete information.

2. Granular Recovery Options
Restore individual files, folders, emails, calendar events, or contacts — not just entire accounts.

Time-based or point-in-time recovery helps roll back to a specific version or state.

3. Retention Beyond Google’s Limits
Google deletes data from Trash after 30 days (Drive, Gmail).

Backup solutions can store data indefinitely or according to your custom retention policies, helping with compliance.

4. Legal & Regulatory Compliance
Helps meet standards like HIPAA, GDPR, FINRA, SOX, etc.

Supports legal holds and eDiscovery by preserving emails and files even if users delete them.

5. Faster Recovery Time (RTO)
Most backup solutions offer faster search and restore interfaces than native Google tools.

Minimizes business downtime after accidental or malicious deletion.

6. Protection During Offboarding
Keep ex-employee data without paying for a full Google Workspace license.

Archive user data safely even after their account is deleted from Google.

7. Centralized Management
Admin dashboards for viewing, searching, and managing all backups across Gmail, Drive, Calendar, Contacts, and Shared Drives.

Role-based access control (RBAC) for delegation and audit trails.

8. Automated & Incremental Backups
Scheduled backups run automatically — no manual work required.

Incremental backups save bandwidth and storage by only backing up changes.

9. Ransomware Recovery
Roll back to clean versions of files and emails before infection.

Some solutions offer anomaly detection or alerting for unusual deletions or changes.

10. Third-party Platform Independence
You aren’t reliant solely on Google’s uptime or ecosystem — your data is stored independently, often with options to export to other platforms.

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